Request for Committee Action
A briefing memo explaining the purpose, background, and impact of the requested action.
Contract with Green Minneapolis for operation, maintenance, and programming of Peavey Plaza (RCA-2019-00261)
ORIGINATING DEPARTMENT
To Committee(s)
| # | Committee Name | Meeting Date |
|---|---|---|
| 1 | Ways & Means Committee | March 26, 2019 |
Action Item(s)
| # | File Type | Subcategory | Item Description |
|---|---|---|---|
| 1 | Action | Contract/Agreement | Authorizing a contract with Green Minneapolis, in the amount of $1,714,270 for a five-year period through April 30, 2024, for the operation, maintenance, and programing of Peavey Plaza consistent with the terms outlined in the term sheet |
| 2 | Action | Fees | Approving the 2019-2024 fee schedule and guidelines for the use of Peavey Plaza. |
| 3 | Action | Contract/Agreement | Authorizing an amendment to the Donation Agreement between the City and Green Minneapolis increasing the retained administration fee from 3% to 15%. |
Previous Actions
2019-00224 - Peavey Plaza ordinance
2018-00371 - Gift acceptance from Green Minneapolis for revitalization of Peavey Plaza
2017-00523 - Peavey Plaza gift acceptance from Green Minneapolis
2015-01028 - Historic Structures Report and Existing Conditions Study for Peavey Plaza
2015-00622 - RFP for historic structures report for Peavey Plaza
May 25, 2012 - Council granted appeal filed from the decision of the Heritage Preservation Commission denying the demolition of historic resource application.
November 4, 2011 - Council approved Phase 1 Concept Design; authorized Phase 2 of contract with Oslund and Associates to complete design development, construction documents and construction administration; authorized a contract with HR&A Advisors for further design consulting services related to implementation, capital and operating budgets and development of a new organizational structure for Peavey Plaza; authorized reimbursing the MOA for design consulting services previously completed in 2011 by HR&A Advisors; authorized up to $25,000 to pay for soil borings for the site; authorized staff to negotiate with MOA and the State regarding a long-term lease, grant and other agreements related to state bond funding; passed a resolution approving a capital advance in the amount of $970,000 to pay for design fees to be reimbursed from state bond proceeds following execution of agreements with the State of MN.
August 19, 2011 - Council waived the City's procurement policy requiring an RFP and authorized staff to enter into an agreement with HR&A Advisors to provide services in amount not to exceed $60,000 and authorized an additional $38,500 to amend the agreement with Conurbation; authorized an increase in the 2011 Prelimiary Planning Fund (01CPP) allocation for Project Code MCPAP181 (Peavey Plaza) in the amount of $98,500 from the unallocated appropriation balance within the fund.
November 19, 2010 - Council authorized staff to enter into negotiations and execute an agreement with Oslund and Associates in an amount for Phase 1 Concept Design not to exceed $250,000, approved a capital advance of $250,000 from the Development Account to Capital Projects-Other, and delegated to the Finance Officer authority to establish appropriations from state grant and private funds raised from a capital campaign for revitalization of Peavey Plaza.
September 24, 2010 - Council authorized CPED staff to issue a RFP.
February 16, 2010 - Council authorized CPED staff to issue the RFQ.
Ward / Neighborhood / Address
| # | Ward | Neighborhood | Address |
|---|---|---|---|
| 1. | Ward 7 | Downtown West | 1100 South Marquette Avenue, Minneapolis, MN |
Background Analysis
As part of the 2019 Downtown Assets Budget approved by the City Council funding was allocated to support the operation, maintenance and programming of Peavey Plaza. Green Minneapolis is a non-profit conservancy with its mission to green and activate Downtown Minneapolis. Green Minneapolis has been engaged in fundraising activities as part of the Peavey Plaza renovation. The Peavey Plaza Renovation Steering Committee endorses the use of Green Minneapolis as the operator, maintainer and programmer for Peavey Plaza. The City Attorney’s office has been engaged in the construction of a term sheet and rate guidelines attached to this RCA. The contract amount represents compensation of $250,000 for contract year 1, $350,000 for contract year 2, and 3% annual increases in contract years 3-5 ($360,500; 371,315; and 382,455 respectively).
In 2017, the City entered into an agreement with Green Minneapolis to perform fundraising activities for the rehabilitation of Peavey Plaza. As the focus turns from construction to operation, the City would like to amend the current contract to better incent Green Minneapolis to raise private dollars to contribute to the programming, operation, and maintenance of Peavey Plaza at a higher and more engaging level than the Basic Services agreed to under the forthcoming agreement with the City described above.
FISCAL NOTE
Enterprise Review
- Approved by the Permanent Review Committee